Misc. Docket No. 15-003 APPROVAL OF TECHNOLOGY STANDARDS, VERSION 2.5, SET BY THE JUDICIAL COMMITTEE ON INFORMATION TECHNOLOGY ORDERED that: The Court of Criminal Appeals hereby approves the attached Technology Standards, Version 2.5, set by the Judicial Committee on Information Technology, effective November 1, 2015. These standards apply to documents filed electronically under the Statewide Rules governing Electronic Filing in Criminal Cases, Misc. Order 15-004 and Texas Rule of Appellate Procedure 9. Dated: October 5, 2015. Sharon Keller, Presiding Judge Lawrence E. Meyers, Judge Cheryl Johnson, Judge Michael Keasler, Judge Barbara Hervey, Judge Elsa Alcala, Judge Bert Richardson, Judge Kevin Yeary, Judge David Newell, Judge Misc. Docket No. 15-9204 APPROVAL OF TECHNOLOGY STANDARDS, VERSION 2.5, SET BY THE JUDICIAL COMMITTEE ON INFORMATION TECHNOLOGY ORDERED that: The Supreme Court of Texas hereby approves the attached Technology Standards, Version 2.5, set by the Judicial Committee on Information Technology. These standards apply to documents filed electronically under Texas Rule of Civil Procedure 21 and Texas Rule of Appellate Procedure 9. Dated: October 1, 2015. Nathan L. Hecht, Chief Justice Paul W. Green, Justice Phil Johnson, Justice Don R. Willett, Justice Eva M. Guzman, Justice Debra H. Lehrmann, Justice Jeffrey S. Boyd, Justice John P. Devine, Justice Jeffrey V. Brown, Justice TECHNOLOGY STANDARDS JUDICIAL COMMITTEE ON INFORMATION TECHNOLOGY Version 2.5 Released: August 14, 2015 1 INTRODUCTION 1.1 PURPOSE Pursuant to Texas Government Code, Chapter 77, Section 77.031, this document delineates standards for the technological needs of the judicial system. This document is approved by the Judicial Committee on Information Technology (JCIT) that was created by the 74th Texas Legislature. Changes to this document are effective 90 days after adoption and publication by the JCIT. 1.2 VERSIONS 1.3 DEFINITIONS Attachment – any unique supporting document including exhibits and proposed orders that are not defined in Rule 21 (a) of the Texas Rules of Civil Procedure. Digital Media - any files stored in an electronic format. This can include (but is not limited to) text, audio and video files. Document – a pleading, plea, motion, application, request, exhibit, brief, memorandum of law, or other instrument in electronic form. DPI – Dots per inch Lead Document – a document as defined by Rule 21 (a) of the Texas Rules of Civil Procedure. If filing a single document, it is the lead document. NARA - National Archives and Records Administration NIEM – National Information Exchange Model – a partnership of the U.S. Department of Justice, the U.S. Department of Homeland Security, and the U.S. Department of Health and Human Services designed to develop, disseminate and support enterprise-wide information exchange standards and processes that can enable jurisdictions to effectively share critical information in emergency situations, as well as support the day-to-day operations of agencies throughout the nation. NIEM was adopted formally by JCIT and is promulgated in data exchanges in Texas Administrative Code, Title 1, Part 8, Chapter 177. Electronic Court Filing (ECF) standards - a set of non-proprietary extensible markup language (XML) and Web services specifications, along with clarifying explanations and amendments to those specifications that have been added for the purpose of promoting interoperability among electronic court filing vendors and systems. OCA – Office of Court Administration OCR – Optical Character Recognition PDF – Portable Document Format – for the purpose of these standards this is PDF 1.4 (ISO 19005-1:2005 – Revised as ISP/NP 19005-1). This standard specifies how to use PDF for long-term preservation of electronic documents and is applicable to documents containing combinations of character, raster and vector data. PDF Distiller – a program or application that converts files into PDF files so that the printed appearance of a document is preserved regardless of the application used to create it. This functionality is commonly seen as “Print to PDF”, “Save to PDF” or “Export to PDF”. PDF Software – software that conforms to International Organization for Standardization (ISO) 32000-1:2008. This standard specifies standards for creating (writing), reading, displaying and interacting with PDF documents. JCIT – Judicial Committee on Information Technology 1.4 REFERENCES • Apple QuickTime supported formats - http://support.apple.com/kb/HT3775 • NIEM – http://www.niem.gov • OASIS LegalXML Electronic Court Filing (ECF) specifications - http://www.oasis-open.org/committees/legalxml-courtfiling/ • VLC media player supported formats - http://www.videolan.org/vlc/features.html • Windows media player supported formats - http://support.microsoft.com/kb/316992 2 SYSTEM DATA EXCHANGE STANDARDS In accordance with Texas Administrative Code, Title 1, Part 8, Chapter 177, information exchanges that occur between the various systems (electronic filing manager, case management, document management, etc.) should occur using the current OASIS LegalXML specifications. The OASIS LegalXML specification is a subset to NIEM. 3 DIGITAL MEDIA STANDARDS In addition to content and formatting promulgated by the Texas Rules of Civil Procedure, Texas Code of Criminal Procedure, and Texas Rules of Appellate Procedure, the following standards apply to digital media filed electronically or scanned from source records (filed after the effective date of these standards) by the clerk. 3.1 DOCUMENTS A. An e-filed document must be in text-searchable PDF, using fonts specified in the PDF specification, on 8.5x11 page size, with the content appropriately rotated. B. When possible, the document should be generated directly from the originating software using a PDF distiller. C. Prior to being filed electronically, a scanned document must have a resolution of 300 DPI. Preferably, scanned documents should be made searchable using OCR technology. D. An e-filed document may not contain any security or feature restrictions including password protection or encryption and may not contain embedded multi-media video, audio, or programming. E. Documents may not contain package PDF’s. PDF’s should not be embedded inside of another PDF. Documents may not contain embedded fonts. Each document must be a single PDF. An appellate court may require that multiple PDF documents be combined into a single PDF document and bookmarks used to separate content appropriately. The content of the document should not depend on bookmarks. F. Any e-filed document filename should contain only alphanumeric characters that are part of the Latin1_General character set. No special characters are allowed and the length of the filename should be restricted to 50 characters. 3.2 AUDIO/VIDEO A. The following media players are supported (specific audio/video formats can be found on each media player’s website): a) QuickTime (Apple) b) VLC media player (VideoLAN Organization) c) Windows media player (Microsoft) B. When an audio/video file is natively supported by at least one media player listed in these standards, the file must not be converted into another format. C. If an audio/video file is not natively supported by at least one media player listed in these standards, the file must be converted to another format supported by at least one media player listed. The original, any hardware requirements, and software needed to view/hear the original must be submitted as well. D. If modifications are needed to enhance the native audio/video, a copy of the original must be made. The modified copy (submitted in addition to the original audio/video) must also be generated in a format supported by at least one media player listed in these standards. 4 eFILING FILING CONFIGURATIONS Below are the standard filing configurations to be used in the eFiling system for district, county court at law, probate, and constitutional county courts. This list of filing configurations must be accepted in each court. Courts and clerks may not add to this configuration, but may eliminate codes if not needed in a particular jurisdiction. It is important to note that these standards only apply to the electronic filing system which is a delivery system and are NOT standards for a county case management or document management system. 4.1 CIVIL CASES 4.1.1 CASE CATEGORIES/TYPES 4.1.2 FILING/TYPES 4.2 FAMILY/JUVENILE CASES The Title IV-D Agency (Texas Office of the Attorney General – Child Support Division) will file its documents under the “Family/Juvenile - Title IV-D (OAG Use Only)” category and use only the case and filing types that begin with “(Title IV-D OAG Use Only) for all its new and subsequent filings. 4.2.1 CASE CATEGORIES/TYPES 4.2.2 FILING TYPES 4.2.3 PARTY TYPES For each Title IV-D case type, the court will list one (1) Petitioner and two (2) Respondents as required party types. 4.3 PROBATE CASES 4.3.1 CASE CATEGORIES/TYPES 4.3.2 FILING TYPES 4.4 MULTI-DISTRICT LITIGATION (MDL) CASES The case categories and types below are updated upon an order from the Supreme Court creating or removing a MDL case type. 4.4.1 CASE CATEGORIES/TYPES 4.4.2 FILING TYPES 4.5 CRIMINAL CASES 4.5.1 CASE CATEGORIES/TYPES 4.5.1 FILING TYPES 4.6 OTHER STANDARD SYSTEM CONFIGURATIONS 4.6.1 ACCEPTANCE OF DOCUMENTS TENDERED FOR FILING A clerk must accept a document tendered for e-filing unless specifically authorized not to accept the document(s) by statute, Texas Rules of Appellate Procedure, or by the Texas Rules of Civil Procedure for the reasons listed below. 4.6.2 REQUEST FOR CORRECTION A clerk may request a filer to correct an e-filed document only for the following reasons. The request must state the reason and reference any supporting authority as follows: 4.6.3 ADDITIONAL SERVICES A clerk may offer additional services as outlined in statute that are charged in addition to any filing fees. The following additional services are allowed to be offered in the eFiling system. A clerk may choose not to offer a particular service and eliminate it from their local configuration, however, a clerk may not add a service not shown below. If a clerk chooses to provide additional services functionality, all of the services listed below beginning with (Title IV-D OAG Use Only) must be made available to the Title IV-D Agency. The Title IV-D Agency will use only these additional services. 1) Local Government Code 118.131(a) allows a commissioners court to set fees for the services of sheriffs and constables. In instances where the commissioners court sets different amounts for different types of writs, clerks may designate the type of writ and have multiple “Service-Constable-Writ” services available. 2) Local Government Code 118.131(a) allows a commissioners court to set fees for the services of sheriffs and constables. In instances where the commissioners court sets different amounts for different types of writs, clerks may designate the type of writ and have multiple “Service-Sheriff-Writ” services available. 3) In some counties, clerks use additional services to route money to the appropriate general ledger accounts. In these cases, clerks can use “Z-(County Use Only) – Service – Constable” additional services to route to the appropriate account. In these cases, the services listed should be associated with an existing “Service – Constable” type of additional service that the filer would normally use.
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