Office Depot 2012 Tax Forms : Page 2

INTRODUCTION The 2012 Tax Form Catalog offers the most comprehensive product line in the industry. TABLE OF CONTENTS LASER FORMS W-2 Laser Kits, W-3 . . . . . . . . . . . . . .3 W-2s . . . . . . . . . . . . . . . . . . . . . . .3-7 1098, 5498, 1099 . . . . . . . . . . .7-12 1042S, 1096, 1099K, 3921, 3922, 1099 Laser Kits . . . . . . . . . . . . . . .13 W-2C, W-2G . . . . . . . . . . . . . . . . . .14 W-2 Laser, Puerto Rico, American Samoa, Guam, Virgin Islands, W3SS . . . . . . .14 ENVELOPE SPECIFICATION CHART . . . . . . .15 CHANGES TO PRODUCT OFFERING . . . . . . . .15 PRESSURE SEAL FORMS W-2, 1098, 5498, 1099 . . . . . . .16–20 W-2G, 1042S, and Blank Formats . . .21 CONTINUOUS AND MAILER TAX FORMS Continuous W-2s W-2, 1 wide . . . . . . . . . . . . . . . .22–24 W-2, 2 wide . . . . . . . . . . . . . . . . . .25 Mailers W-2s W-2, 1 wide . . . . . . . . . . . . . . . .26–27 W-2, 2 wide . . . . . . . . . . . . . . . .25, 28 ADDITIONAL CONTINUOUS FORMS W-3, 1096, W-2C, W-3C . . . . . . . . . 28 W-2G, 1042S . . . . . . . . . . . . . . . . . 29 CONTINUOUS & MAILERS 1099s, 1098s, 5498s 1098, 1098T . . . . . . . . . . . . . . . . .30 5498, 1099A . . . . . . . . . . . . . . . . 31 1099B, C . . . . . . . . . . . . . . . . . . . . 32 1099DIV, G . . . . . . . . . . . . . . . . . . 33 1099INT . . . . . . . . . . . . . . . . . . . . 34 1099MISC . . . . . . . . . . . . . . . . . . . 35 1099OID, PATR . . . . . . . . . . . . . . . 36 1099R . . . . . . . . . . . . . . . . . . . . . . 37 1099S, 1098C, 1098E . . . . . . . . . 38 1099LTC, 1099Q . . . . . . . . . . . . . 39 1099SA, 5498SA, 5498ESA . . . . . . 40 ADDITIONAL FORMS W-4 . . . . . . . . . . . . . . . . . . . . . . . . 41 W-9, W-9B . . . . . . . . . . . . . . . . . . . 41 I-9 . . . . . . . . . . . . . . . . . . . . . . . . . 41 PART SEQUENCE GUIDE . . . . . . . . . . . . . 42 INDEX BY FORM NUMBER . . . . . . . . . . . . 43 GUIDE TO INFORMATION RETURNS . . . . . . .44 2012 IRS FORM CHANGES W-2G – Void box added to copy A. 1042S – The ballot boxes 11 and 14 changed positions. 1096 – All of the ballot boxes in box 6 on this form changed position. 1098 – Box 5 was deleted and box 4 was expanded. 1099B – This form was completely redesigned, and state boxes 13, 14, and 15 were added. 1099C – The ballot box in box 5 was repositioned and the ballot box in box 6 was deleted. 1099DIV – Boxes 10-14 were added to the form. 1099G – The ballot box in box 8 changed posi-tion. 1099INT – Box 10 was shortened to make room for new state boxes 11-13. 1099LTC – Ballot boxes in boxes 4 and 5 were repositioned. 1099MISC – The rule under the return address box was moved up which caused the lower rule of boxes 3 and 4 to also move up. These changes will not require a program change, and they will not require a change in the envelope. 1099OID – State boxes 8-10 were added to the bottom of his form. 5498 – Much of this form was redesigned. 1099SA – Ballot boxes in box 5 changed position. 5498SA – Ballot boxes in box 6 changed position. 1098C – New boxes 2a, 2b, & 2c were created. W-3SS – Ballot boxes in box b and box 18 changed position. 5498ESA – Changes pending. 1. Place orders early to insure availability and prompt delivery. During the Holiday season, transit time is sometimes unpredictable. 2. Delivery within the continental United States is 3-5 days. For destinations beyond the continental United States, delivery will be 7-10 days. Please allow additional time during peak months. 3. Please inspect your tax forms as soon as you receive them. Make certain they are compatible with your software and printer. 4. Substitution Policy: Due to the dated nature of tax forms, we cannot guarantee availability of forms late in the year. We will substitute similar forms whenever possible to help you meet your requirements. 5. No returns are accepted without prior authorization. Dated W-2 and 1099’s cannot be returned after December 15.1042S forms can be returned until February 1. Undated forms, blank forms, 5498 forms, and envelopes can be returned until April 15. Forms that are purchased year round can be returned up to 30 days from delivery. Unauthorized returns will be refused. 6. Shipping Information: Please supply street address for shipping location. GENERAL INFORMATION – TAX FORM ORDERS Save time when filing by having your employer’s identification number, address, state, state identification number, and a postal indicia imprinted on your tax forms. All our tax forms on pgs. 16-40 (W-2, 1099 mailers and continuous) and single window envelopes for W-2s and 1099s can be imprinted. 1. Please furnish complete imprint information. Imprint orders must be faxed. 2. Each change in imprint information will require separate charge. 3. Please supply a sample whenever possible. IMPRINTING TAX FORMS AND ENVELOPES LASER KITS WITH SOFTWARE Our software provides you with the option to E-file your employee’s W-2 forms to SSA. TaxForms Helper ® is the software that enables you to complete your 1099MISC, 1099INT, 1099R, 1099DIV and your W-2’s. • Designed for electronic filing • Use with our pre-printed laser or continuous forms • Easy-to-navigate input screens • Data can be imported into the following years software • Software updated each year to reflect IRS changes • Technical support is available • Software is stand-alone and does not accept imports from other software packages Minimum Requirements: • Hard disk with at least Item No. Kit Description 30 MB available LW26WS W-2 6-Part Laser Kit/w software • Microsoft ® , Windows ® XP or Windows ® 2000 LMISC5WS 1099MISC 5-Part Laser Kit/w • 800 x 600 screen resolution software • CD-Rom drive Kits include forms and envelopes for either • 24 bit color 100 employees (W-2) or 100 recipients (1099MISC)

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